One of the first instincts many people have after a loved one passes is to start cleaning, sorting, or packing up the home. Whether motivated by emotion, practicality, or a desire to “get things done,” it’s understandable—but it’s not always the best first move.
Before you move a single item, it’s wise to take a pause.
Photographing and cataloging the home as it was left is a small step that can have a big impact on protecting the estate, preventing family disputes, and ensuring a smooth probate process. As someone who works closely with executors and heirs every day, I strongly recommend making this a priority. Here’s why.
Preserve an Accurate Record of the Estate
Photographing the home creates a visual inventory of what’s there—furniture, artwork, jewelry, electronics, collectibles, tools, family heirlooms, and more. Even if everything seems orderly, items can easily go missing, be mistakenly discarded, or spark disagreement later.
Having photos (and ideally a written catalog to match) helps establish what existed in the estate, which is valuable for both legal and emotional clarity.
Prevent Family Disputes
Emotions run high when families are grieving, and even the closest siblings can find themselves at odds over who gets what. A simple photo record can reduce misunderstandings by clearly showing what items were in the home and how they were distributed.
If someone questions whether an item was part of the estate—or claims it was taken unfairly—you’ll have a documented reference point to support fair and transparent decision-making.
Support Insurance and Legal Claims
In the unfortunate event of theft, vandalism, fire, or other property damage, having a photographic record of personal property and home condition can be critical for insurance claims. Likewise, it can support any required appraisals or legal valuations as part of the probate process.
Many estates require a detailed inventory of assets for court filings or tax purposes. Starting with photos makes it easier to compile an accurate list.
Aid in the Clean-Out and Sale Process
Cataloging the home before any work begins can also help organize future steps. If the family plans to hold an estate sale, donate certain items, or hire a clean-out service, a photo record gives everyone a shared reference. It allows you to prioritize high-value or sentimental items, avoid accidental disposal, and plan logistics more efficiently.
For real estate professionals or appraisers entering the home, it can also serve as a reference point for before-and-after condition and repairs.
How to Do It Right
- Start with a walk-through: Go room by room and take wide-angle photos as well as close-ups of individual items.
- Open drawers, cabinets, and closets: Don’t overlook stored belongings or hidden valuables.
- Label the photos if possible: Even simple notes like “Living Room – Antique Clock” can help with organization later.
- Use a spreadsheet or inventory list: Match photos to a document that notes item descriptions, locations, estimated values, and any known wishes from the deceased.
- Save and back up the files: Store everything in a cloud-based folder or shared drive for easy access and safekeeping.
A Thoughtful Step That Saves Time, Money, and Heartache
In probate, it’s the little things—like a photo or a note—that can prevent big problems later. Photographing and cataloging the home isn’t just about protecting “stuff.” It’s about protecting relationships, reducing confusion, and preserving the integrity of the estate.
If you’re unsure where to start or need help coordinating a respectful and well-documented transition, I’m here to help. From estate preparation to final sale, I work closely with families to ensure every step is handled with care, professionalism, and compassion.